If your grant is for £5K or more per annum, we will ask you to submit an End of Year Report at the end of each year you have a grant telling us how you have progressed against your agreed outcomes and activities. We won’t ask you to report back to us if your grant is for less than £5K, unless we agree with you otherwise at the point of award.
How will we use the information?
We will use the information in your report to see how your project is progressing and to find out what you have achieved and what difference you have made. If your work is progressing in line with your outcomes and activities, we can then release any further payments to you.
We will also use the information in your report for our own evaluation purposes. We want to know what difference our funding is making to people and communities in Scotland. We want to learn from the projects we fund to find out what approaches work well in tackling identified needs. We will share this information with our staff and Trustees and, from time to time, may also share information externally, with other funders, third sector organisations and statutory bodies.
Reports may also help us to identify common themes and trends in the sector that will help us to develop the support we are able to provide to the organisations we fund.
What do you need to do?
Towards the end of your grant year, around 2 months before your next payment is due (or at the end of your grant) we will email you a link to your online end of year/grant report. This report will be pre-populated with the outcomes and activities that you agreed with us the previous year.
If you have your own reporting format which you feel will provide us with the information we need without you having to re-write it in our form or, if you are submitting a report to another funder for the same work, we may be able to accept your report in this format. Please contact firstname.lastname@example.org to discuss this.
Photos can also be submitted alongside your report. These can often be useful for bringing your impact and achievements to life.
Information on completing your end of year report can be found here.